Recycle and Reuse: Repurposing Your Printed Material for Use on the Web

While your business likely has a comprehensive digital strategy, you’ve probably realized one of the biggest challenging of online marketing is generating valuable content! A great web presence requires a lot of great material. Creating content, whether for print or online audiences, can be both time-consuming to produce and costly to purchase.

So what’s a small to medium sized business to do? Chances are, you have a lot of business-related print material on hand. If so, you may be looking at a treasure trove you can repurpose to help you meet your online channels’ demand for content. And even better, reusing print content is an efficient and cost-effective way to help you meet your digital content needs.

Print vs. Online Content: Some Key Differences

Are you wondering if you can just grab your print content and put it online? This might sound like a reasonable approach, especially since a lot of your print material is likely marketing-related and has probably already proven its effectiveness at meeting your marketing goals.

Unfortunately, this is one of the worst approaches you can take when it comes to recycling your print content. Why? The reason lies in the structure of each type of content.

Sure, there are some similarities. Both need to be compelling, giving the reader a reason to keep reading. But copy written for print tends to follow a linear structure; the writer is able to guide the reader from point A to B to C. In essence, in print you are able to take the reader by the hand straight through to your call to action.

Online content has a very different structure. Open up any web page and what do you see? Rather than a linear path through the material, a Web page follows a branching type of structure. Online readers have a multitude of points through which they can navigate to find more material that meets their interests.

And it’s not just traditional website content, either. Social media posts are structured very differently from print media. In most social media posts, information is conveyed through just a handful of words coupled with an appealing image. And with certain social media platforms, the image forms the thrust of the message, while words play a much smaller role.

The First Step to Repurposing Your Material for the Web

Clearly, you can’t just throw your print material up online and expect it to perform well. So what is a good approach?

Your first step is to gather together all the print content you have. And here’s a key point: look beyond your marketing materials. Your first thought may be to round up all the brochures you hand out to customers, the newsletters you offer to clients, press releases-in short, everything in your print marketing arsenal.

But don’t stop there. Content you can repurpose is everywhere: fact sheets, reports, presentations, employee handbooks, training manuals, product instruction manuals, product catalogs, white papers, annual reports, case studies, policy and procedure manuals, internal memos, in-house videos, customer information guides. Even packaging materials can provide valuable content you may be able to repurpose.

Break Printed Materials into Useful Parts

Now that you’ve amassed your bounty of print material, it’s time to break everything down into parts. By reducing your best materials to component parts, you can see how your content can be repurposed in a useful, meaningful way for an online audience.

First, identify the content that continues to have value and relevance. Then, go through each piece and break it down into parts. Here are some things to look for:

• data and statistics
• quotes
• facts
• key points or highlights
• summaries
• visuals such as images, graphs, tables and charts.

As you’re doing this, keep track of the various themes and topics that appear. Be especially aware of titles, headings and subheadings, as these will often suggest natural groups for your content.

Define Your Purpose

Once you’ve broken down your relevant print materials into their component parts, what next? How do you go about using all the things you’ve found?

Remember that your goal is not to duplicate your content for an online medium. What you want your repurposed content to do is enhance or supplement the printed piece. Ideally, you don’t want your audience to notice the content is repurposed content.

How do you go about doing this? Now is the time to consider the type of online content you want. Do you need blog posts? Perhaps articles for your site? Maybe social media posts?

Once you’ve determined the type of online content you require, consider the following:

• your purpose
• your target audience for the content
• your message
• your desired outcome
• your reach

It’s especially important to remember the purpose for your recycled content will be different from your purpose for the original piece of content. By considering each of the factors outlined above, you will be able to see what needs to be changed in each component part you’ve pulled from your stash of print content.

How to Repurpose Your Print Content

Now that you’ve done the preparatory work, it’s time to begin the task of repurposing.

What you need to do will depend on the online medium you want to use. While blog posts and articles might be the first things that come to mind, your print materials can be repurposed to a variety of other online uses, such as:

• social media posts
• webinars
• videos
• slideshows
• podcasts
• ebooks
• infographics
• shareable graphics
• email newsletters
• email marketing campaign
• online photo gallery

Think about how you can get the most out of each of these types of content. For example, if you’re repurposing something in a training manual into an online tutorial, evaluate all the possible forms a tutorial could take. Look at the material you’re working with and consider what it’s best suited for: A video? A step by step static page guide with a lot of visuals? A slideshow presentation? Maybe you have access to a web developer or web design pro and can make an interactive page for the article with tools, quizzes, or other fun-to-use content.

Once you’ve decided what you want to repurpose your original content as, it’s time to buckle down and customize the piece to fit its new online home. Even after breaking down your content into parts, it will be rare to be able to use the piece as is. The following are some tips to help you repurpose each piece of content appropriately:

• Create new introductions or summaries that work with the material you’re repurposing.
• Write more descriptions and other copy to expand on presentations or other pieces that utilize a lot of images or graphics.
• Keep an eye out for opportunities to link to your other online channels, whether it’s posts on your blog, other pages on your website or your social media platforms.
• Reinforce the SEO (search engine optimization) effectiveness of your repurposed pieces by adding relevant and appropriate keywords. Most print content will not contain enough keywords for proper SEO, so your repurposing session is a good time to make sure your recycled pieces have the keyword power to draw visitors from the search engines.

Six Repurposing Ideas to Play Around With

To get you started, here are six ideas you may be able to apply to your print content right now:

1. Slideshare presentations. Have you or your staff put in a lot of time on a PowerPoint presentation? Don’t let all that hard work go to waste. Try transforming useful and relevant presentations into online content that can be easily embedded into your website. Not sure where to start? Slideshare offers users six tips for repurposing content on Slideshare.
2. Blog post series. Remember those mini-themes you jotted down as you went through your pile of print content? Chances are, they probably came from some type of long-form documents, such as reports, white papers or case studies. Or perhaps the mini-themes popped out at you from a presentation. No matter the source, consider designing a series of blog posts around one of these mini-themes, using the content you’ve pulled from your original print source as the basis for each post in the series.
3. Polls and surveys. Your print content can offer great insights into your customers. Build on these insights by designing a poll or survey you can embed on your site or link to via social media platforms. The data you gather from these surveys can give you ideas for articles or other online content that provide answers for your customers.
4. Infographics. If you or your staff have spent any time at all collecting data, chances are much of that information has found its way into various forms of your print content. Consider putting together an infographic based on the data or statistics you’ve generated. If you haven’t done this before, there are a number of free tools available online to help with the task. For example, Canva is a multi-featured online design tool that offers an easy, drag-and-drop infographics creator.
5. Guest posts. Leverage the power of external links to your Web properties by repurposing your print content into guest posts for other sites. Use copy and images from brochures, manuals, handbooks and white papers to create posts that will showcase your business’s particular expertise.
6. Social media posts. What types of social media posts work best in terms of generating likes and shares? Buffer recently did a study which looked at over 16 million updates on a variety of social media platforms, including Facebook and Twitter, and found that posts containing either videos or photos worked best to generate customer engagement. Finding or creating good images or videos can be a costly process, but your print content is very likely filled with images that can be reused to generate new social media content. Here are three ways images can be repurposed for social media:
   • as images to directly accompany a social media update
   • modified with quotes from your print materials
   • to generate shareable video content.

These are just a few ideas for repurposing your existing print content for your website. As you become more comfortable reusing the copy and images your business has already created, you’ll find more and more ways to turn valuable print content into equally valuable online material.

Realities of Print: Can Paper Really Be Environmentally-Friendly?

( + Printing for Less’s Guide: How-To Choose a Green Printer)

When you think about printing, what comes to mind? You’re likely thinking “ink,” “paper,” or maybe even “mailing.” The words “eco-friendly,” “sustainability,” and “green” are probably the last you would think of, right? This is why one of the biggest challenges that green printers face is educating their customers about sustainable practices.

Considering the common knowledge about sustainability, this isn’t surprising! As members of modern society, we’re all looking for new ways to lessen our environmental impact. The most common way is to be more conscious and selective about what types of processes, products, and vendors you support. With all the marketing speak and misconceptions about what’s environmentally-friendly and what’s not, making the right decisions can be a difficult and confusing process. Considering printing’s controversial nature, this adds a whole other layer of complexity.

Misleading environmental claims like deforestation, excessive energy consumption, and crowded landfills have overshadowed the fact that today’s paper often comes from a renewable resource, is recyclable and even responsible. So, to help cut through the clutter, let’s talk about some of the common misconceptions about the print industry’s effect on the environment.

Fact 1. Paper supports sustainable forest management.

Did you know that the print industry plants more trees than it harvests? That’s right! In fact, the North American paper industry promotes sustainable forestry and depends on sustainable forest growth to provide a reliable supply of wood fiber. Paper manufacturers do this by encouraging forest sustainability through their purchase and use of certified wood fiber and by promoting sustainable forest management policies and practices.

Today, there are 25% more trees than in 1900. Trees are grown and planted by tree farmers. When mature, the trees are harvested and paper is made. After the harvest, new trees are planted completing the circle of sustainability. Paper companies that use responsible forest management practices plant about four trees for every tree harvested.

There are also a number of credible certification systems ensuring that paper certified under them comes from a responsibly managed forest source. If paper companies comply with the strict regulations set by these certification systems, printing becomes a renewable resource that is both recyclable and biodegradable.

By providing a dependable market for responsibly grown fiber, the industry also encourages landowners to continue managing their forestland instead of selling it for development or other non-forest uses. In addition to replenishing the supply of recycled fiber, the U.S. paper industry’s perpetual use of trees harvested from responsibly managed forests has a host of economic, social and environmental benefits.

Fact 2. The carbon footprint of paper is not as high as you may think.

Did you know that most of the energy used to make pulp and paper is renewable? The print and paper industry accounts for only 1% of global carbon dioxide emissions; at a global level, the greenhouse gas emissions from the forest products industry value chain are largely offset by sequestration in forests and forest products.

The U.S. forest products industry is a leader in the production of renewable energy, with more than 65% of the on-site energy needed to produce paper products derived from carbon-neutral biomass. Over the past decade, the pulp and paper industry has made an impressive commitment to improving fuel efficiency and independence by investing in their infrastructures to replace fossil fuels with alternative energy sources.

Bonus fact:
Electronic media also has environmental impacts.
A recent study estimates that developing countries will produce at least twice as much electronic waste (e-waste) as developed countries within the next six to eight years. Uncontrolled toxic emissions can result from informal recycling practices often used in the developing world. These emissions can include dioxins, furans, and cyanide. Yikes!

Fact 3. Paper is one of the few truly sustainable products.

Did you know that paper is one of the most recycled products in the world? Paper is made from a natural resource that is renewable, recyclable and compostable. In the U.S., more paper is recycled than any other commodity in the municipal solid waste stream, including plastics, glass, and metals.

The truth is that virgin fiber harvested using recognized third-party certified sustainable forestry practices is as environmentally sound like the use of recycled paper. While the recycled paper does reduce waste, paper’s full life cycle must be considered before making a determination. Recent Life Cycle Management studies show that there are limitations to the use of recycled fiber that make the need for virgin fiber inevitable, including the loss of yield and strength during the repulping and deinking process.

Fiber can be recycled no more than 5-7 times, and not all categories of paper can be recycled for use in printing and writing grades. Both recycled and virgin fiber have their purpose and justification for use. But the reality is that the paper industry can use all of the recycled fiber available, but the recycled paper industry depends on virgin fiber. They are both parts of the same cycle.

Since we began tracking how much paper gets recycled back in 1990, the recovery rate for used paper has increased dramatically. We’re not only recovering more, but we now know how to get the most environmental and economic benefits from using recycled paper in new products.

To produce something that is environmentally-friendly can be something as simple as the ink we use, or where the paper we used has been sourced. If businesses intend to change the way they market, then it is time to search for ways to use stuff with a much smaller carbon footprint.

But, how can you tell if a product is earth-friendly?

When searching for earth-friendly products, be aware of misleading marketing. As a result of high consumer demand for earth-friendly products, many manufacturers have simply used marketing and packaging to mislead customers into thinking their goods are ecological. So common is this deceptive practice, a term has been coined for it: greenwashing.

Greenwashing can be hard to spot, but keep in mind that “A greener sign doesn’t mean a greener business.” In the print industry, “Go paperless!” messaging can be misleading and may not meet best practices for environmental marketing. Many leading U.S. companies are urging their customers to go paperless with claims that paperless bills, statements, and other electronic communications save trees, are “greener” or otherwise protect the environment.

Beyond the fact that “Go paperless!” marketing messages ignore the highly sustainable nature of print on paper – it comes from a renewable resource, is recyclable and recycled more than any other commodity in the U.S. and has great carbon characteristics – these claims fail to meet the most basic tests for acceptable environmental marketing as outlined by the U.S. Federal Trade Commission (FTC) and others.

You see? Print isn’t so bad after all!

Led by sustainable and responsible forestry, paper production, and printing, Printing for Less is working to ensure that, in a world of scarce resources, print and paper’s unique recyclable and renewable qualities can be enjoyed for generations to come. We take the responsibility of protecting our environment seriously. Sustainability is the future of U.S. print.

Interested in talking with our team about your print desires? Contact Printing for Less at 800-930-6040 for more information.

Want to learn more about how to choose sustainable print solutions? You’re in luck! Our free resource, “The Ultimate Guide: How To Decide if a Printer is Green Enough for You”, is below!

The Ultimate Guide: How To Decide if a Printer Is Green Enough for You

So, what does all this mean for you? If you are looking to get marketing materials or stationery printed for your business but want to make sure you utilize a printer who uses responsible printing practices, there are a few things you should consider:

1. Who is their paper vendor?

Check to make sure your printer uses a company who holds a certification that shows they are adhering to strict forest management standards.

2. Do they offer a variety of recycled papers

Green printers should offer a range of different recycled paper stocks depending on what you are looking for.

3. What type of ink do they use?

Vegetable-based inks and UV printing are a good choice because they are gentle on the environment and still produce bright, high-quality images.

4. What do their printing processes look like?

Consider things like whether or not they use wind power, their facility and what their company recycling policy is.

If you really want to make the right decisions when it comes to paper and green printing, it’s important to learn all the facts. Do your research and utilize a printer who works with a certified paper company and offers a variety of environmentally-friendly benefits. You’ll rest easy knowing that your printed materials are coming from an eco-friendly printer who cares about the environment.