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Presentation Folder Design and Layout Instructions

Downloadable PDF of these Presentation Folder Layout Instructions
To produce a presentation or pocket folder you have two options to generate the artwork.
Composed outside and inside as shown below - Follow these instructions
pocket folder layout
Outside
Inside (if printing on both sides)
Figure 1
Separate pieces like these - Follow these instructions
presentation folder panels
Front Cover: 9.25" x 12.25"
Back Cover: 9.25" x 12.25"
presentation folder flaps
Pockets 9.25" x 4.25"

presentation folder inside layout
Inside Picture: 18.25" x 9.25"
Figure 2

Instructions for laying out your artwork

Follow these instructions if you want to layout the complete artwork as shown in Figure 1 above and have one of the software programs listed below. You will first need to download a template from our Presentation Folder Templates Page. Follow the initial instructions below for the program, then follow the General Instructions to add your artwork.

Microsoft Publisher

  1. Under File menu select new.
  2. Under File menu go to Page Setup
  3. Choose Publication Type as Custom
  4. Define the page size as: 20.5" Width 17" Height
  5. Under Insert menu choose Picture .. From File select the template you downloaded.
  6. Click Insert
  7. Go to General Instructions below

Quark XPress

  1. Under the File menu select New.. Document
  2. Enter the page size as Custom Enter the dimensions as: Width 20.5" Height 17" Set the margins at: Top and bottom .625" – Left and Right 1.375
  3. Click OK
  4. Make a Rectangular Picture Box 20.5" Wide and 17" High Use the Show Measurements tool found under the View menu to be sure the box is the right size and that the origin is at: X: 0 and Y:0
  5. Under the File menu, choose Get Picture
  6. Select the template you downloaded
  7. Click Open
  8. Go to General Instructions below

Adobe PageMaker

  1. Under the File menu select New
  2. Set the page size to Custom Dimensions: 17 x 20.5 inches Wide Turn off Double-sided Set the margins at: Top and bottom .625" Left and Right 1.375
  3. Click OK
  4. Go to the Master Page
  5. Under the File menu select Place
  6. Select the template you downloaded
  7. Click Open
  8. Position the place icon over the top left corner of the page and click
  9. If the control palette is not already open, under Window choose Show Control Palette
  10. Make sure the template is selected and use the control palette to verify that the top left corner is at X: 0 and Y: 0
  11. Go to General Instructions Below

Adobe InDesign

  1. Under the File menu select New.. Document
  2. Set the number of pages to 1 Turn off Facing Pages Set the page size to Custom Dimensions: Width: 20.5 in Height: 17 in Orientation: landscape (Icon on right) Set the margins at: Top and bottom .625" Left and Right 1.375 Columns: 2 Gutter: .25
  3. Click OK
  4. Go to the A-Master Page
  5. Under the File menu select Place
  6. Select the template you downloaded
  7. Click Open
  8. Position the place icon over the top left corner of the page and click
  9. If the transform palette not already open, under Window choose Transform Palette
  10. Make sure the template is selected and use the transform palette to verify that the top left corner is at X: 0 and Y: 0
  11. Go to General Instructions Below

Adobe Illustrator

  1. Open the template in Illustrator
  2. Go to General Instructions Below

Adobe PhotoShop

  1. Open the template in PhotoShop. In the "Rasterize Generic EPS Format" window enter the following: Width: 20.5 inches Height 17 inches Resolution 300 – 350 Mode: CMYK Color
  2. In your layers palette, lock the layer that has the template on it. You will need to lay out your artwork on other layers as the template needs to be removed when the file is printed.
  3. Go to General Instructions Below

MacroMedia FreeHand

  1. Open the template in Freehand
  2. Go to General Instructions Below

CorelDraw

  1. Open the template in CorelDraw
  2. Go to General Instructions Below

presentation folder grid layout
Figure-3
presentation folder outside layout
Figure-4
presentation folder outside bleeds
Figure-5
presentation folder outside knockouts
Figure-6
presentation folder outside final trim
Figure-7
presentation folder pocket layout
Figure-8
presentation folder outside borders
Figure-9

General Instructions

These screen captures are from Adobe Illustrator.
  • After following the previous instructions you should have a screen that looks Figure 3 at right.
  • As you work, try not to move or change the elements in the template.
  • If the program you are working in has layers, it is best to keep the template layer locked.
  • If the program you are working can lock objects, lock all the elements of the template.
  • The template used for these instructions is the template for a 2 pocket presentation folder with business card slits on the inside right pocket.
  • The red lines indicate where the folder will be cut out (solid) or folded (dotted). The blue lines indicate where bleeds should be.
  • When you are done laying out your artwork, move the template to the top layer. The template contains knockouts for the areas that cannot have ink. These areas are necessary for the glue to stick.
    (See Figure 7)
  • Begin laying out your artwork.
  • Remember to include bleeds (light blue shaded areas on the template) if necessary. Figure 4
  • There is no bleed on the pocket or the spine.
    Figure 5
  • If your design only has an image on the front, it only needs to bleed 2 sides.
  • Leave 1/8" "Safe" zone from trim and folds (Green area).
  • For more information about "Safe Zones," Click Here While this is for business cards, the principle is the same for any product we print.
  • On the template, there are white knockouts on the glue flaps that only allow a 1/8" bleed. The rest of the flaps need to be kept free of ink so that the glue will stick. Do not put content in this area. Figure 6
  • Final outside assembly, laid out flat. The dotted line represents where it will fold. Figure 7
  • Final inside assembly, again laid flat. Figure 8
  • Note that if you order 4-color on the front and Blank on the back, you still get printing on the inside pockets which fold up when assembled.
  • If you like working with numbers, You can download the file: 9 x 12 Presentation Folder Measurements
  • This file has the X-Y Coordinates of all the corners. It also shows the safe zone which is not on the standard template. Figure 9
  • This file can also be used for layout if you like.


presentation folder inside layout
Figure-10
presentation folder inside image
Figure-11
presentation folder glue flaps
Figure-12
presentation folder inside folds
Figure-13

Instructions for 2 sided printing

  • If you are printing on the inside (either 4-color on both sides or 4–color on one side and black on the inside) please download the appropriate template.
  • 2 Pockets Inside 1 Pocket Inside Right
  • 1 Pocket Inside Left
  • Templates for the inside do not contain business card slits, they are on the outside templates only
  • Apply the same instructions you used to set up the outside of your folder to set up a file for the inside. You can also just add a second page to your document if that is easier
  • Notice this time, the bleeds on the glue flaps are to the outer edges. This is because the glue is on the other side.
  • Layout your artwork as before.
  • The bleeds on the glue flaps are not for the main background picture. Bleed the picture off the edges that will be trimmed, but not past the dotted fold line on the glue flaps as shown here.
  • The bleeds of the glue flaps are there if you choose to print on the inside of the pockets. Figure 12
  • This is what it would look like if you wanted to print blue on the inside of the pockets.
  • The glue tabs have the blue color so that when they are folded in and the pockets are folded up, everything matches.
  • Notice the white knockouts. Once again, this is where the glue needs to stick.
  • This is what you end up with inside.
  • Remember, the blue on the pockets ended up on the inside of the pockets, not the outside.


Instructions for laying out your artwork as separate pieces

presentation folder separate panels
presentation folder combined panels
presentation folder panel sizes
presentation folder outside separate flaps
presentation folder outside panels
presentation folder flaps
presentation folder diecut flaps
presentation folder combined inside panels


You need to provide completed artwork for each of the panels you want printing on.
  • Panels can be laid out individually…
  • Or you can combine panels as you wish.

Instructions for working Individual Panels

  • If you are going to work with separate panels, use following dimensions.
  • Large Panels are 9" x 12".
  • If you have content that will go right to the edge, you need to "bleed" off the edge by 1/8". If your content is to the edge on all sides, your image for the large panels needs to be 9-1/4" x 12-1/4".
  • Even though the image does not bleed across the spine or onto the pockets, it is better that you provide bleed on all sides so things get centered properly.
  • The pockets are 9" x 4".
  • Again please provide bleed if the content goes right to the edge.

Instructions for working with Combined Panels

  • If you are going to work with combined panels, use following dimensions.
  • Large Panels are 9" x 12" so you will need to create artwork that is 18" x 12".
  • If you have content that will go right to the edge, you need to "bleed" off the edge by 1/8". If your content is to the edge on all sides, your image for the large panels needs to be 18-1/4" x 12-1/4".
  • Even though the image does not bleed onto the pockets, it is better that you provide bleed on all sides so things get centered properly.
  • The pockets are 9" x 4" so you need to create artwork that is 18" x 4"
  • Again please provide bleed if the content goes right to the edge.
  • Keep in mind that the pockets are 9 inches at the bottom, but only 8-7/8 at the top, so do not get too close to the edge with content.
  • If you are printing on both sides all the dimensions remain the same but remember, when the pockets fold up, the will cover the bottom 4" of the artwork.

Congratulations, your Presentation Folder is now ready!

discount presentation folders
Place your order now and they can be ready to ship in 7 business days!

Or, if you have already placed your order, you can now upload your files. Be sure to have your order number handy.

Be sure to upload the native files. It is better not to produce PDF files and upload them. It is especially important with PhotoShop to send the Layered PhotoShop file.
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Learn more about how to create and use folders:
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